As the person with the CIO job, one in every of your greatest challenges is to find ways to stay your department’s spending below management on high of the daily challenge of letting the rest of the corporate know regarding the importance of information technology. One of the most major drains on your budget will be expense travel. What you need to try and do is to seek out a means to keep your expense travel underneath management while not appearing to come across as an overbearing boss.
The Problems with Micromanagement
Let’s face it; expense reports are simply one of these annoying things that are a part of the lifestyle in business. I suppose that everyone is aware of this. However, expense reports also are a gateway to misbehavior.
All too usually your employees will suppose that nobody wants after they fill out their travel reports. What this means is that the story that their travel report tells might stray from what incredibly happened on their business trip. The reasons for this can be varied.
Positive, there’s the worker who is just looking to scam some extra money from the corporate. However, there is also the employee who feels that they have been slighted by the corporate because it would not obtain a meal that was too expensive or a hotel that was not on the approved list. You will see that your workers will probably justify virtually any expense to themselves.
Right currently, your single line of defense against improper fees on an employee’s travel report is your finance department. Or should I say your overworked finance department? They don’t understand how many trips your employee went on or why they went. They’ll be able to catch any glaring errors, but it’s the limited stuff that will kill your it budgets in the top.
How to stay Expense Travel Under Control
As the person within the CIO position, you have the double challenge of trying to find ways that to stay your it budgets below control while not returning across to your employees as being an overbearing boss. What this suggests is that you wish to find a method to make sure that only accurate travel reports get turned in while keeping yourself out of the method.
A friendly manner to go concerning making this happen is to make all expense reports public knowledge. Each time an employee turns in an expense report, convert it into html and publish it as a web page on your company’s intranet.
What this is going to try to, terribly quickly, is to create everyone realize that there may be a ton of eyeballs working at each expense report. Folks who went to the employee on the trip will be the primary ones to be ready to spot when there is something out of whack with an expense report. Your staff can quickly learn that if they strive to pull any quick ones, they will be discovered by their peers.
What All of This implies for You
In addition to staying on top of trends in technology and what they mean for the company, as CIO you are conjointly responsible for managing it department’s budget. An essential half of this budget can be expense travel and find a way to stay them beneath management is a crucial part of your job as CIO.
The one factor that you don’t need to try to be to come across to your department employees as being a micromanager. If you devote a significant part of it slow to reviewing folks’ expense reports and then asking them questions concerning the travel selections that they’ve made, then this can be how you may be seen. A much higher approach is to make all expense reports public. By making it straightforward for other workers to read somebody’s expense report, you will enlist additional eyeballs to keep everyone beneath management and costs in line.
The trick to being a successful CIO is managing you it department in a means that doesn’t build your staff feels like they’re being managed. Making expense reports public may be an excellent way to create this happening. Let the facility of public inspection do your management work for you!